Office Invoice Clerk

Qualifications and Detail about the Position

Overview: 

• Answers telephone calls and transfers callers to appropriate party.

• Operates office machines including, but not limited to, fax machines, copiers, and postage machines.

• Assists in the ordering and stocking of office supplies.

• Composes and distributes general office memos and correspondence.

• Compiles data from vendor invoices and supporting documents, and verifies accuracy of billing data and to ensure receipt of items ordered.

• Compares invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered.

 

Job Duties and Responsibilities (included but not limited to)

• Sorts and distributes incoming and outgoing mail and packages.

• Assists with filing and other administrative office duties.

• Assists with accounts receivable and payable duties such as billing, collections, disbursements, expenses, and account reconciliations.

• Prepares, manages, and disburses office forms.

• Reads computer files or computes figures to determine prices and discounts, following invoices and credit memorandums.

• Records data in control records.

• Contacts vendors or buyers regarding errors in partial or duplicate shipments, prices, and substitutions.

• Maintains file of returnable items received from or returned to vendors.

• May write checks or prepare vouchers authorizing payment to vendors.

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Location:  Deer Park, TX

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We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.